Word Essentials

Course Overview

Prerequisites

• • Delegates should have some working knowledge of windows or they should have completed the Introduction to Windows course. Delegates should feel at ease performing tasks such as arranging, sizing, switching between windows, and starting programs. Previous use of a mouse and keyboard is assumed on this course.

Course Content

• An Introduction to Microsoft Word

  Starting and Exiting Word
  Getting to know the Ribbon
  Using the Quick Access Toolbar
  Add shortcuts to the Quick Access Toolbar

• Screen Options

  Zooming in and out
  Changing the view options for Word
  Different views of same document (Print/Full screen)
  Status Bar

• Documents

  Creating a new document including using a template
  Saving a document for the first time
  Saving a document with a different name or location
  AutoRecover settings
  Opening and closing a document already created
  Saving the document as a PDF file
  Password protecting a document

• Starting a Document

  Moving around the screen
  Entering text
  Working with multiple documents
  Selecting text using the mouse and keyboard
  Deleting text
  Undoing your last action and undoing many actions
  Redoing a recently undone action
  Inserting a space or line
  Inserting a new line within the same paragraph
  Overwriting text
  Inserting and removing a manual page break

• Formatting

  Removing all manual character formats
  Character formats, case changing and font size
  Using strike through, subscript and superscript
  Changing the font colour
  Highlighting text using the highlighter, bold and italics
  Paragraph formatting and text alignment
  Indenting text, decreasing the indent of text
  Line and paragraph spacing
  Using the Format Painter
  Borders
  Background colours on Paragraphs

• Styles

  What are Styles and why use Styles?
  Character and paragraph styles
  Applying a character and paragraph style

• Bullets and Numbering

  Applying bullets and numbers to an existing list
  Changing the bullet shape or a different number style
  Removing bullets or numbering
  Starting a new list and have it automatically number itself
  Turning off this automatic feature

• Copying & Moving Text

  Moving text using drag and drop
  Cut, Copy and Paste text
  Accessing the clipboard
  Paste special
  Find and Replace text

• Proofing

  Checking the spelling of a document
  Switching the spell check on as you type
  How to correct the spelling as you type
  Final inspection of your completed document
  Using the thesaurus

• Columns & Breaks

  Convert text to columns
  Remove columns
  Inserting and deleting a column break
  Insert and remove a line break

• Page Set-up

  Controlling hyphenation options
  Adding a built in watermark
  Changing the page background colour
  Adding a border to each page
  Cover Pages

• Tabs

  Inserting and deleting tabs (Print layout and draft view)
  Changing the unit of measure on the ruler
  Clearing all tabs
  Inserting tab leaders

• Header & Footers

  Creating and editing a Header and a Footer
  Different Header and Footer on the first page of a document and odd and even pages
  Adding Page Numbers and the date to either a Header or a Footer

• Tables

  Inserting and deleting a table
  Inserting and deleting rows and columns
  Increasing and decreasing column and row widths and heights
  Adding text above a table
  Centring a table on a page
  Adding shading to cells, rows, columns and tables
  Adding and editing table cell borders
  Using the Table Style options and the available styles
  Editing the table properties
  Setting and removing a heading row
  Splitting rows across pages
  Sort data in tables

• Charts

  Inserting a chart
  Editing the chart type and options
  Editing the data source
  Applying a different chart style
  Activate or deactivate the legend
  Editing the titles for axis
  Deleting the chart
  Wrapping it to existing text

• Using SmartArt, Pictures and Screenshots

  Create SmartArt diagrams e.g. Flow Diagrams, Hierarchy Structures etc.
  Modify the diagrams and add extra information
  Insert Pictures and use the new modifications tools such as Crop, Pictures Styles etc
  Insert Screenshots from other windows and programs

• Automatic Features

  Autocorrect overview
  Creating and Undoing an Autocorrect entry
  Adding misspellings to the autocorrect list
  Turning on and off some of the autocorrect options

• Quick Parts

  Creating and storing a new Quick Parts
  Inserting a Quick Part as desired
  Deleting a Quick Part
  Editing the contents of a Quick Part

Included with this course

• • Lunch and refreshments when training is delivered at our training venues
  • Comprehensive course materials and exercises
  • Telephone and Email Support