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- No previous knowledge is required.
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- Lunch and refreshments when training is delivered at our training venues
- Comprehensive course materials and exercises
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IntroductionBackground
Cycle of a meeting
The participants - roles and responsibilities -
Sections of a MeetingIntroduction/welcome, apologies
Committee business, Minutes of the last meeting
Matters arising, reports
Agenda items, any other business
Date of the next meeting -
Personal PreparationReading the agenda and papers
Talking to the chairperson and others
Considering who's who
Confirming administrative arrangements
Getting the equipment together
Signed copy of the minutes
Last minute minute taker
Personal preparation checklist -
Create the Right EnvironmentCreating a professional impression
Freshening the room
Layout and refreshments
Be there to greet
Mobile phones and pagers -
Attending the MeetingWhere to sit
Finding out who's who
Not understanding
Hearing
Minuting an argument
Skivvying
Coping with numbers/figures
Maintaining concentration and focus
Contributing minute taker -
Taking NotesThe mechanics of writing
Taking notes
Looking as well as listening
The message not the words
Developing the skills -
Structuring NotesFollowing the agenda
Structuring the notes
Using the structure -
Writing up the MinutesSpeeding up the process
If you can't type them for a few days
Get the chairperson's approval
Dealing with amendments -
Style of MinutesSummary
Verbatim
Action -
Recording Decisions and ActionsThe action triangle
Where there is no outcome
Layout of action points
Where there are several action points -
LayoutPage layout and headings
Layout for 'present' etc
Numbering -
Business English for MinutesVocabulary and spelling
Abbreviations
Punctuation
Hyphens
Exclamation marks
S. HMP Isle of Wight, Minute Taking
S. HMP Isle of Wight, Minute Taking
J.E. HMP Full Sutton, HMP Gartree, Minute Taking
J.E. HMP Full Sutton, HMP Gartree, Minute Taking
J.E. HMP Full Sutton, HMP Gartree, Minute Taking
S.B. HMP Full Sutton, HMP Gartree, Minute Taking
I.T. HMPPS, Minute Taking
S.M. Health Education England, Minute Taking
L.T. Direct Rail Services, Minute Taking
K.J. Direct Rail Services, Minute Taking
K.J. Direct Rail Services, Minute Taking
R.R. NHS County Durham & Darlington Foundation Trus, Minute Taking
H.D. Her Majestys Prison and Probation Service, Minute Taking
V.E. Her Majestys Prison and Probation Service, Minute Taking
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Course Options
Please contact us to discuss options for this coursePublic ScheduledPublic ScheduledFixed content, fixed date, fixed location, fixed length, multiple organisations - All you need to do is choose which course you would like to attend and contact us to book!PrivatePrivateFlexible content, flexible date, flexible location, variable length, private to your organisation - Courses can be held at one of our training venues or at another location convenient to you. Training can be set over a number of days or weeks to allow for practice time between training sessions.BespokeBespokeBespoke private training can be based on an existing course or a number of lessons taken from several courses, we can also write bespoke courses for you based on your in-house systems or development program.
- Virtual Training
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Latest Reviews14"I always find training on Teams quite difficult, but I really enjoyed this one and felt that I gained a lot from it."
S. HMP Isle of Wight, Minute Taking
"I found the whole course very interesting and informative. I will take a completely different approach to meetings in the future."S. HMP Isle of Wight, Minute Taking
"The course was delivered by a lovely tutor who really enjoys what she does. This was evident through out the course which made it a lovely experience for me"J.E. HMP Full Sutton, HMP Gartree, Minute Taking
"Minute taking is a really good course not only for minute takers. The chair of the meetings would find this course really useful too."J.E. HMP Full Sutton, HMP Gartree, Minute Taking
"Really good course"J.E. HMP Full Sutton, HMP Gartree, Minute Taking
"I really enjoyed the entire course and found it really interesting. The trainer was very engaging and made it fun."S.B. HMP Full Sutton, HMP Gartree, Minute Taking
"Have had quite a bit of clerking and minuting experience previously but this was a good all around refresher of key skills, things to think about and new ways of working when it comes to minuting"I.T. HMPPS, Minute Taking
Which part of the course did you find particularly valuable? "I felt there was good networking via the facilitator and group along with many hints and tips"S.M. Health Education England, Minute Taking
Which part of the course did you find particularly valuable? "How to work out what is good and what does not need to be put into the final draft"L.T. Direct Rail Services, Minute Taking
"Our tutor was fantastic - really knowledgeable and enthusiastic"K.J. Direct Rail Services, Minute Taking
"Confidence has grown and I'm raring to go. I came confused and left armed with information and knowledge"K.J. Direct Rail Services, Minute Taking
What were the most useful aspects of the course? "Learning how to cut down notes to make minutes more readable and easy to understand"R.R. NHS County Durham & Darlington Foundation Trus, Minute Taking
What were the most useful aspects of the course? "To see that we all had the same issues as no formal training had been done before. These issues can with the help of the course now be sorted."H.D. Her Majestys Prison and Probation Service, Minute Taking
"Content exceeded my expectations and handouts were informative"V.E. Her Majestys Prison and Probation Service, Minute Taking
Oakville, 14 Durham Road West, Bowburn, Durham, DH6 5AU
0191 377 8377
ittrainingsolutions.co.uk
Printed:3/29/2024 9:02:31 AM